Long Beach City College’s Inter-Club Council (ICC) and Student Life hosted their third Fall 2025 leadership training session on Sept. 16, focusing on finances, with special guest Andrea Reid, Senior Accounting Specialist, who serves as the Associated Student Body (ASB) Banker.
The goal of this session was to ensure that club leaders will use their funds appropriately and follow school and district regulations.
After introducing the ASB Bank and its functions, Reid elaborated on how a club would open a bank account and withdraw funds, stressing the significance of club meeting minutes, approved votes, and necessary signatures to get funds.
“We always need minutes. Deposit tickets will need those when they’re making deposits in your account,” Reid said.
Every financial transaction requires a purchase order (PO) and a Business Services Support (BSS) checklist that ensures expenses comply with district rules.
“This [BSS] checklist goes with your PO book and your minutes. Do not separate them,” Student Affairs Program Coordinator Telia Robertson said.
Reid and Robertson repeatedly instructed students to follow procedures carefully, as these procedures would ensure every workflow ran smoothly for the clubs’ benefit and protection.
Robertson encouraged clubs to plan expenses at meetings and if possible, should plan multiple events in one meeting to save time and allocate funds more efficiently.
“Find a way to get them into the meetings so that you can get their vote… Everyone in your club needs to have a voice. You need to make sure everyone has an opinion,” Robertson emphasized that member participation and opinions in meetings are a significant factor in keeping the clubs alive.
Reid instructed students on writing checks to vendors for items and services rendered and to individuals for reimbursements or advance payment.
The session concluded with Reid advising on fundraising, including processes for different types of donations, payment collection, and plans for items sold and prices.
“They teach you about how to fundraise. You can do vendors. You can collab with business owners. If you want to use your own items, your own stuff, you have to document it so you can, like, no one can get scammed out of it. It’s a very key part they talk about, do not get scammed,” President of Cru Club Josh Sarreal said.
